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The Main Mistakes in Organizing an Event

Julia's Blog about Event Staffing / June 3rd, 2022 / ~ 8 minutes read
Our team at Julia Valler is ready to share the main mistakes in event planning that can be easily avoided. From everything to the location to find the best event staff in Miami. These important points, when not considered, can easily ruin an otherwise perfect party plan. We know that event planning can be tricky, but these basic event planning tips will make your event planning experience a breeze and your overall event a success!

# 1. Don't Forget to Plan

Having a course of action for your event is probably the most important part of event planning. Knowing in advance how many guests you want to invite, what sort of event style you want to have (cocktail, banquet, buffet, etc.), will it be casual or formal, will there be dancing or just background music, do you have to plan for anyone who needs handicap access, is there anyone on the guest list with special food requirements, will there be enough parking available, is the event location easily accessible to the majority of your attendees, and many more.

Having a good plan ahead of time means you have brainstormed and anticipated any needs you may have to take into account before you start making your booking plans. This way you avoid any unnecessary complications to your event by being organized from the get-go.

    # 2. Coordinate an Event Host

    event staff miami
    JV Waitstaff is professional, experienced in catering, model-looking
    You would be well advised to either coordinate with your attendees or hire an event host to lead the event's course of action and to keep everyone engaged in the event so that a timeline is being followed. This is especially necessary for larger events like wedding receptions or gala dinners. Typically if your event is larger than 15 ppl you should plan to have an event host to keep your event moving along.

      # 3. Hire a Professional Photographer/Videographer

      Having a course of action for your event is probably the most important part of event planning. Knowing in advance how many guests you want to invite, what sort of event style you want to have (cocktail, banquet, buffet, etc.), will it be casual or formal, will there be dancing or just background music, do you have to plan for anyone who needs handicap access, is there anyone on the guest list with special food requirements, will there be enough parking available, is the event location easily accessible to the majority of your attendees, and many more.

      Having a good plan ahead of time means you have brainstormed and anticipated any needs you may have to take into account before you start making your booking plans. This way you avoid any unnecessary complications to your event by being organized from the get-go.

        # 4. Choose the Best Venue or Location

        The place where you choose to hold your event is very important to plan ahead for. Does it have enough space to hold the number of guests you wish to invite? Does it offer the amenities that you need- a kitchen, dance floor, patio, parking, handicap access?

        Another thing to consider is the timeline of your event, does this space allow for people who don't want to be near loud music or to take a break with their small kids to get away to a more private location? Parents and elderly guests will want a quiet space to take a break from the crowds and noise.

        If you are having a cocktail party, you won't need to account for tables, compared to a sit-down banquet dinner for a wedding where you need to make sure there is room for people to move around and not feel too cramped. These are all very important event space considerations that you need to plan ahead for.

        # 5. Take Your Event Staffing Seriously

        For your event, no matter the style of event you are planning on, having the right event staff in Miami to work the event can mean the difference between a great event and a catastrophe. You need to make sure that you are hiring event staff that is experienced, that can handle your particular event style, that knows exactly what they need to do to provide service to your guests, and above all are friendly and professional.

        Having unskilled event staff in Miami can mean your event is remembered for all the wrong reasons, so don't shirk this critical event planning step!

          How to Hire Event Staff in Miami

          If you are looking for one of the top event staffing agencies in Miami, then look no further than the most trusted source of staffing for events than Julia Valler. Our agency has been leading the way in top-tier hospitality and event services for nearly a decade.

          We pride ourselves on providing exceptional and experienced staffing talent for a variety of event sizes and styles. We handpick our staff to ensure our clients are receiving the best service possible for their events.

          Give us a call today to learn more about our event staffing in Miami!
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